Privacy policy - Rome City Institute

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Privacy Policy

Privacy Information

The data provided to Rome City Institute Via del Casale di San Pio V, 44 00165 Rome, Italy in the website pages is accessible at the address (URL) and in the mobile version at the time of registration and subsequently for the use of the services provided from time to time by Rome City Institute, such as access to the reserved area for user management, will be treated in compliance with the provisions of Legislative Decree 196/2003 regarding data protection personal data (“privacy code”), and in compliance with the general data protection regulation (General Data Protection Regulation – EU Regulation 2016/679)

Pursuant to article 13 of the Privacy Code, Rome City Institute informs the user of the following.1.


Data.  Owner

The personal data controller is the company SMI SSD a RL, with registered office at Via della Bufalotta, 374 00139 Rome.

email:; (hereinafter the “Owner”).

Responsible for the processing of personal data is Stefano Elio Radio

Nature of the data processed

In order to promote your academic and sports profile, Rome City Institute processes the information you provided at the time of registration; personal data, gender, academic results, English exam results, personal sports videos and photos and contact details are collected together with the information generated during your log in to our services, even if this access takes place through a social media account.

The information collected includes:

  • access credentials and general personal information such as gender, address, telephone and email addresses, sport, academic career and, if you enter them, photos and videos of you;
  • opinions regarding our products and services, in case of participation in an evaluation questionnaire;
  • information used to register and/or enter the portal, in case of registration or participation in promotions or events;
  • information provided in case of telephone contact, such as salaries received, jobs supported;
  • information about the type of device you are using (hardware and software, IP address, device ID and type, device characteristics, app settings and characteristics, app crashes, advertising IDs such as Google’s AAID and Apple’s IDFA, device specific IMEI/UDID and MAC address) and options that you select while browsing the College Life Italia management portal with your access credentials (use of the portal, log in and log out date, searches, clicks and webpages visited within the sites and/or or College Life Italia services).

Purpose of the treatment

The information provided is used for the purpose of succeeding as student-athletes at Rome City Institute.

Provision of data

Simple access to the Site, without using services that require registration, is free and does not involve any processing of personal data.

The provision of the requested data takes place upon registration on the portal for the purposes referred to in section 3 above and is necessary as it is strictly functional to the performance of the same. Any refusal to provide data will make it impossible for College Life Italia to complete the user registration process and therefore to provide the services.

The information provided is treated on a contractual legal basis.

If it is necessary to use information for reasons other than those included in the contract, a further expression of consent will be required. In case of sharing some information with third parties not identified in this statement, Rome City Institute undertakes to communicate the reasons for the transfer and collect specific consent.


Data communication

The user’s personal data may be communicated to specific subjects, appointed by the Data Controller to supply services instrumental or necessary for the execution of the obligations connected with registration on the Site, within the limits and in accordance with the instructions given.

In particular, the data may be communicated to partner agencies that perform services similar to those of Rome City Institute and to third parties with assistance functions such as data hosting and maintenance, customer care, greater experience in the search for scholarships in certain sports, advertising , payment options and security, insurance and membership.

Before establishing relations with third parties, the necessary control procedures are implemented to guarantee the protection of the data provided, including the adherence of the partners to a confidentiality agreement.

SMI SSD a RL is a partner of companies such as College life Italia LLC, College Liife srl with which it shares some information in order to improve the provision of the service.

In the event of the sale of all or part of the company shares, merger or corporate restructuring, bankruptcy, corporate dissolution, the information collected could be transferred to the new data controller.

The data, if necessary, will be transferred to comply with a provision of the law or an order of the Judge; to protect the legal rights of Rome City Institute or the rights of users, members or partners; to enforce the contract, to prevent, identify and combat any illegal actions or fraud.

User data is not subject to disclosure. However, if the user publicly comments on an article on the Site without using a pseudonym, the identification data concerning him will be visible.



The transmission of the information referred to in point 2 may also involve non-EU countries such as the United States of America, to promote the user profile in universities, in search of the most suitable sports scholarship.

Processing methods

The data is collected electronically and processed through registration, consultation, communication, conservation, cancellation operations, carried out mainly with the aid of electronic tools, ensuring the use of suitable measures for the security of the data processed and guaranteeing confidentiality of the same.

The user’s data, stored on electronic media, are kept and archived on a server owned by Rome City Institute or on servers dedicated to third-party services.

In particular, the Owner declares that the data recorded on the server are protected against the risk of intrusion and unauthorized access and that he has also adopted suitable security measures to guarantee the integrity and availability of the data as well as the protection of the areas and premises relevant to their custody and accessibility.

Personal data will be processed by collaborators and/or employees of the Data Controller as managers or persons in charge of processing, within the scope of their respective functions and in accordance with the instructions given by the Data Controller.

College Life Italia guarantees the highest level of security in the management of user data.

Rights of the interested party

As a subject interested in the treatment, in line with current legislation on privacy and protection of personal data, the user has the following rights:

– access to personal data;

– to obtain the rectification or cancellation of the same or the limitation of the treatment that concern him;

– to oppose the treatment;

– data portability;

– to revoke the consent;

– to lodge a complaint with the supervisory authority (Privacy Guarantor).

– pursuant to article 7 of the Privacy Code, the user has the right to obtain, at any time, confirmation of the existence of data concerning him and the purposes for which they are used.

In order to simplify the exercise of these rights, Rome City Institute has set up the tools to allow access, modification, or cancellation of the information provided. You can cancel your personal profile at any time by sending a request to the contacts listed at the end of this privacy policy.

For your safety and security, proof of identity may be required before we can answer the questions above.

The user can contact the Owner.


The use of cookies and similar technologies (e.g., web beacons, pixels) is designed to recognize the user and/or his devices. For more information, see the cookies policy.

Duration of treatment

The treatment will have a duration no longer than that necessary for the purposes for which the data were collected in compliance with the civil, fiscal and tax obligations in force.

To protect user safety, in the event of deletion, information may be retained for a window period of three months.

Privacy of minors

Our services are limited to all persons over the age of 18. If users under the age of 18 want to use our service, a parent or legal guardian will be responsible for providing your consent.

Contact Datas

SMI SSD a RL, with registered office at Via della Bufalotta, 374 00139 Rome

Cookie Policy

Rome City Institute is strongly committed to protecting your privacy. We try to provide services and products that can fully earn the trust of our members and users in order to provide them with the best possible service. Our approach to privacy is based on disclosing as clearly as possible how we collect and use your information. For this reason, we try to use legal and technical terms that are often confusing to the minimum.

This cookies policy explains what cookies are, what type of cookies are used when you access our websites.

This cookie policy does not explain how your information is used. To find out more about it, please read our privacy policy

What are cookies?

Cookies are small text files that are sent or allow access from your browser or from the memory of your device. A cookie generally contains the name of the domain (internet location) from which the cookie is created, the duration of the life of the cookie (when it expires), and a random number generation of identification. A cookie may also contain information about your device, such as browser settings, browser history, and activities performed while using our services.

Are there different types of cookies?

First-party e third-party cookies

There are first-party cookies and third-party cookies. First-party cookies are placed directly by us on your device. For example, we use first-party cookies to tailor our website to your browser language preference and to better understand your usage of our website. Third-party cookies are placed on your device by our partners and service providers. For example, we use third-party cookies to measure traffic on our website.

Session and persistent cookies

There are session cookies, persistent cookies. Session cookies only work until you close your browser. We use session cookies for various reasons, such as your behavior during the single session on our website. Persistent cookies have a different and longer duration. They are not automatically deleted when you close your browser. These types of cookies are used primarily to quickly access our sites and portals and for analytical reasons.

What do we use cookies for?

Like many service providers wholly or partly online, we use cookies to improve our service. We may also attach information to our cookies along with other personal information we have about you.

How can you control cookies?

There are several setting options regarding cookies. Keep in mind that changes to them could make your browsing on our sites or portals less satisfactory. In some cases you may find yourself unable to use our website in part or entirely.

Browser and device control

Some browsers provide you with settings that allow you to control or reject cookies or at least warn you when a cookie is about to be placed on your computer.

The procedure for managing cookies is slightly different for each browser. You can check the steps on your particular browser from its menu.

You may also be able to reset your device’s identification by turning on the right settings. The procedure for managing the identification of your device is slightly

different for each browser. You can check the steps on your particular browser from its menu.

Social Cookies

To allow you to share some content on social media, our site may contain social media plug-ins. (e.g., TwitterTM “Share to Twitter” or LinkedInTM “in” buttons). Depending on the settings that your account has activated on your social media, we may automatically receive information from them if you use the sharing options on our site.

To better learn how to use social media, we suggest you refer to the privacy policy of your social media platform.

Adobe Flash PlayerTM Flash cookies

Adobe Flash PlayerTM is an application that allows you to view and interact with dynamic content that uses the flash platform. Flash (and similar applications) use cookie technology to memorize parameters, preferences, and use of content. However, Adobe Flash Player manages this information and your choices through a separate interface from the one your browser provides.

Stay informed by visiting:

GoogleTM Cookies

Material that Google wants you to understand about their data collection.

GoogleTM Maps API Cookies

Some features of our website rely on the use of GoogleTM Maps API Cookies. This type of cookie will be placed on your device.

When you browse the site and use the features listed above, you consent to the collection of these cookies on your device, and to access, use, and sharing by google of the information collected.

GoogleTM manages information and your choices regarding GoogleTM Maps API Cookies through a separate interface from the one provided by your browser. For more information visit the following link:

Google Analytics

We use Google Analytics, which is a service provided by google that uses cookies and other data collection technologies to collect information regarding your use of the site and services in order to identify the trend of our users.

You can opt-out of google analytics by visiting or by downloading the Google Analytics opt-out browser add-on by visiting